Induction Checklist for Effective Employee Onboarding
An induction checklist is a fantastic way to get started and outline all of the applicable onboarding requirements for your organisation.
Contractor checklist Employee checklist
Providing a good induction to your workers can seem like a hugely daunting task, particularly for smaller businesses that may not have the staff to manage the often in-depth process. But have no fear, Altora can help! An induction checklist is a fantastic way to get started and outline all of the applicable onboarding requirements for your organisation. This will help you immensely in taking those first steps towards a smooth onboarding process.
How to Create Effective Induction Checklists
What content should you include within your induction checklist? We’ve found many businesses we work with don’t know how to get started and easily get swamped within the process. Below, we’ve outlined the steps to develop an effective induction checklist for your company.
How does your company currently orchestrate inductions? What are the steps involved? How is it managed? Where are the data and records stored? Collect all of this information to know exactly what your current flow is.
Define the topics within your induction checklist. These might include:
Welcome to company:
First day/week introductions to the team, tour of the building, access codes.
Overview of organisational culture:
Company values, day to day operational info such as hours, holidays, sick days etc.
Legal and compliance requirements
Alongside your general induction content, you are legally obliged to ensure your employees have been provided with and acknowledged legal documents, forms and information.
Here is a brief list of some of the key headers you might have within your induction checklists.
Employee rights and laws
Appropriate training
Anti-harassment, exclusion and discrimination
WHS procedures and regulations
Worker payroll, tax, benefits and inclusions
Privacy and data rights
Company culture information
Fair work obligations
Insurance obligations
Working arrangements and set up
Depending on whether you are curating an employee or induction checklist will dictate which of the above points are needed in which checklist.
Download Altora’s employee induction checklist or contractor induction checklist templates to check out the requirements for each. .
IT set up
Communicate all login details, equipment overview and any other technology-related instructions.
Training
Provide training structure, format and expected completion time. For example, do you have PowerPoint presentations, videos or courses that you need your employees to complete?
Altora’s induction software provides you with an excellent, streamlined and user-friendly online induction solution that will save you a lot of time, money and administration when onboarding and training your workers. Easily create and upload courses, videos, documents, quizzes and more. Manage all of your induction requirements on one centralised platform.
Speak to departments such as IT, WHS, Managers and Training Facilitators to assess if any new starter induction information or gaps of knowledge are missing. If you don’t have a WHS department, you may wish to speak to an external Health and Safety Consultant to ensure your information is accurate and you’ve not missed any important steps.
Once you’ve established the full criteria for your induction checklist, it’s time to start curating the format and design. Ensure an easy to follow, aesthetically pleasing design that will allow a good user experience.
Aim to have the ability to tailor your checklists, depending on individual roles, working in specific sites or departments.
From minimal requirements for contractors to more in-depth employee induction checklists you can expand or contract them depending on the role and different stages of employment.
Create a step by step format in a smooth, chronological flow. Avoid going overly-micro in detail, allowing for differences in job titles and functions. For ease, download Altora’s customisable induction checklist for free.
Conduct test runs of your induction checklist with associated departments. You may want to consult again with a WHS consultant to give your induction checklist the final tick of approval before going live.
You’re ready for your induction checklist to go live! As time goes on, you may spot changes or inconsistencies that you want to amend. It’s important to welcome feedback from new workers and employees being inducted, allowing your induction format to continually evolve and improve.
Download Altora Induction Checklist Templates
If you’d prefer to use our checklists, Altora’s employee and contractor induction checklist templates will help you transform your onboarding processes. They can easily be modified to suit different industries and we find they help our clients immensely in those first stages of mapping out company induction processes. Our induction checklists are industry approved and have been carefully curated by a health and safety consultant.
Gabrielle Condon
WHS Consultant
Gabrielle is a highly skilled work health and safety consultant, working with small and medium-sized enterprises in risk management, WHS, environmental and human resources issues. Gabrielle’s mission is to help SMEs establish effective workplace safety measures and to produce the safest possible quality outcomes. Gabrielle has special skills and experience in worker training and development.
Contractor Induction Checklist
Altora’s contractor induction checklist is tailored to short-term contractors and staff. It’s designed to only include the essential topics these workers need to learn, ensuring you’ve covered all necessary documentation, licences, training, WHS, compliance, and legal requirements for your workers to begin the job in a safe and compliant manner.
Our Contractor Induction Checklist PDF will finally give you a fantastic contractor induction experience. No more second guessing, lack of transparency, or big mistake window; keep on top of contractor compliance with Altora easily.
Download
Employee Induction Checklist
Your employee induction checklist is designed for longer-term, permanent contract employees rather than contractors. It is longer and more in-depth. In addition to the basic health and safety, legal, compliance, training, licences, and documentation, it also covers additional topics such as workplace culture and more extensive training that will be conducted over a longer period of time.
Download our Employee Induction Checklist template below for free. This ready-to-use, fully functional PDF will help you provide a seamless induction experience for your workers, new hires, and administrative staff.
Download
Automate Your Induction Process with Altora
From smooth inductions, centralised data storage, enhanced reporting, document management and automated renewal reminders, there are so many benefits of using digital tools such as Altora to automate your induction process and ensure it is efficient and compliant.
Having all worker onboarding data within one centralised platform largely reduces many compliance risk factors for your organisation. Ensure all workers have completed required training, documentation and health and safety components. Keep on top of documents and receive notifications for expiries or renewal reminders. Pull, report and extract data with ease. This helps you ensure your employees are set up for success over their tenure with you.
Find out more about Altora’s Induction Software
Success Stories:
Discovery the Impact of Effective Induction
Altora is known for our intuitive, user-friendly software that transforms employee onboarding processes across the globe.
We’ve found our new employee Induction Checklists are the ideal tool to help our clients in taking that first step and establishing exactly what their induction plan looks like, what they have and what is missing.
We are proud to consistently receive glowing feedback from our clients. Here’s what some of them have to say:
Altora has adapted to our changing needs and helped us maintain compliance across all our operations. It’s been a crucial aspect of our success and continued growth
The other systems I’ve used are either learning and development-specific or induction-specific. But I find Altora to be a happy conglomeration of both, as well as a data collection tool. It’s basically a small CRM system with fantastic features. For example, Altora collects the data required, sets things in a specific order, and has an easy to use dashboard.
Our relationship with Altora is very much a partnership catering to Port Kembla Gateway’s needs and ideal solutions. Altora is so flexible and adaptable. The ability to customise it, with its clean interface and quick processes, has been a massive boost to this aspect of our operations.