What is an Induction System and how to implement it into your company.

What is an Induction System?

An online induction software is a platform that allows you to manage worker inductions from one streamlined system. No more paper trails, face to face training or long-winded processes, simply induct your workers on an Induction System and they will be able to complete everything online.

Implementing an Induction System to induct workers:

Understanding the safety regulation

Safety regulations are so important to adhere to from both a safety and legal requirement. Many companies aren’t aware of a lot of the WHS tasks they should have been doing until making the switch to an online Induction System. Having a good software in place helps you organise and streamline safety processes and documentation.

Your first step is to understand exactly what rules and regulations need to be adhered to for your company, industry and state and/or country. If you need assistance you can speak to a WHS Consultant, or find an Induction Software company that has an industry-approved library and course modules.

Training material

Having comprehensive and easy to follow training material is vital for smooth induction processes.

Gather all your training processes and curate a checklist of every item you need to cover off. Some Induction Software companies allow you to upload all of your training in a range of formats to save you reinventing the wheel. From videos to questionnaires, quizzes, PowerPoints, SCORM and more, provide your workers with a variety of learning experiences.

Documentary evidence needed

Receive, store, report and receive automated notifications for your workers important documentation.

Find out what documentation you currently facilitate, and what documentation you might be missing within your process. Once you’ve established what documents you should be collecting and managing to meet industry and regulatory benchmarks, you can set up your system to be tailored for these requirements.

For example, you can ensure that every worker who you induct has provided you with the correct licences before they step foot on site. This ensures that all health and safety requirements are met, and no one slips through the cracks.

Classroom inductions with PowerPoint

No need for face-to-face classroom inductions, allow your workers to complete all necessary induction training on an induction platform via easy-to-follow PowerPoints. Option to also incorporate a quick test at the end of each PowerPoint to ensure your workers understand the training.

You may already have PowerPoint induction training created. Find an induction system that allows you to upload PowerPoints and you’ll be ready to go!

Inductions online and records management

With everything completed in a centralised platform, it means online inductions and record management are a breeze.

Find an induction system that allows for a smooth and easy set up, and get your platform structure and user tasks organised, so you’re ready to induct your workers straight away.

Monitoring induction

Send your workers a link to complete their inductions, and know in real-time who has not completed it yet to avoid anyone starting work before being inducted. Plus, receive automated reminders to let you know if any documents are due to or have expired. Simply pull up a users’ profile or run a report, and all associated information will be there readily available.

Who should be involved with setting up your induction process?

Establish who on your team is going to be involved in setting up and managing worker inductions. Generally, we find the following job functions are associated with the induction process:

• HR / Recruitment
• Operations
• WHS team

You may also wish to consult with an external WHS Consultant who will work closely with you to determine the best solution for your company and goals. We can give you some recommendations for WHS Consultants if you’d like.

Common misconceptions about bringing inductions online:

“Workers comprehend less online compared to in person”

Research shows that workers can often comprehend more online. This is due to a number of factors:

1. Flexibility and Freedom to learn – Workers have more time to absorb the information at their own pace. This is especially true if there are questions they have that they may not feel comfortable asking in front of a room full of people, but can easily spend more time on that topic if learning on a solo basis. It also means workers don’t feel rushed in learning important information and can review it in their own time.
2. Multiple Learning Styles – Online learning provides users with multiple learning style options. For example, face to face training is very linear and generally involves listening to a training facilitator with a slideshow in the background. However, online training can be very flexible and can include quizzes, videos, activities, scenario-based and more. We all learn in different ways and it’s important to facilitate that for your workers.
3. Clearer Messaging – Relying on a training facilitator to accurately and consistently deliver the right information and ensure that everyone understands it leaves a lot of room for human error. They might miss an important topic or rush over something unclearly. Online Inductions can be pre-populated and pre-approved to ensure all information is there in an easy to comprehend format, leaving no stone unturned.

“Workers are not computer savvy enough”

It’s important to find a user-friendly platform that allows all users to complete the required tasks with efficiency and ease. The last thing you want is a complicated software that causes time delays or resistance from your workers. Simplicity is key.

“Data lost, sensitivity and privacy of data”

Find a partner you can trust. Keep an eye out for induction software companies that use enterprise-class security features, and engage in comprehensive audits of applications, systems, and networks to ensure that your data is always protected.

“Online Induction systems cost too much”

While there is a range of subscription prices among the industry, there are some fantastic cost-sustainable options that allow you to ensure that quality induction processes in your company are an ongoing priority rather than a quick fix. You’ll find that having a quality and cost-effective Induction System not only saves you time and administrative stress, but you will also see large cost savings due to reduced expenditure on training wages, and from overall improved worker-administration.

It’s hard to believe it, but you will see costs reduce quite significantly over a period of time!

Get in touch

We would love to hear from any businesses looking to enhance your inductions and compliance. Our user-friendly and cost-sustainable induction software will transform your onboarding processes.

Our Sign-In System and CMS are also optional add-ons and work simultaneously together along with our Induction Software.

Contact Altora to find out more about our products and features. Our Product Specialist, Hamish Horvath, will be delighted to walk you through the process and give you a demo of how the system works.

Simply click here to get in contact and we will be in touch.

This article was written by Grace, Altora’s Marketing Manager. Grace has significant experience in marketing and writing.

This content was 100% human-created.

About Grace